The 5 Best Laptops for Accounting in 2022 (Accountants & Students)

Updated on April 24, 2022

Fast accounting translates into more time for money collection and less time spent working.


It’s not guaranteed that a laptop designed for accounting and bookkeeping will be able to crunch the figures faster than one that isn’t.

In any case, here’s what it’ll do:

Open large spreadsheets in a matter of seconds rather than minutes or even seconds.

When working with large files, this should help speed up the process of applying functions.

In accounting, this last element is particularly critical.

Consider it.

Over the course of a week, these short intervals of time will build up to several several hours, and over the course of a month, days..

As a result, you’ll be able to spend less time at work and more time working on your business or finding new clients.

There you have it!

Laptops are capable of running accounting software and bookkeeping processes at a reasonable speed.

This is especially true if the albums were released within the last several years.

Recommended Specs For Accounting

If you know which accounting components are current and which are out-of-date, you’ll get the best results.

An ideal computer will have the following characteristics.

Increased memory (RAM) speeds up the processing of huge spreadsheets and databases. You’ll need at least 8GB of RAM. Not everyone needs 16 GB of storage space on their phone.

Solid-State Drives are referred to as SSDs. When a spreadsheet is over 100MB in size and has hundreds of macros, it can take a long time to open. Or to put it another way: this is the KEY to everything. Check to see if it’s installed on your computer.


If your processor was introduced within the last five years, there’s no need to upgrade.

The Ryzen 3/Core i3 is a fantastic low-cost alternative.

If you want to use accounting software, you’ll need as least as much power as these cards offer.

It’s possible to learn more about how accounting software makes use of each piece of hardware in the post’s last part if you’d like to know more about how it works.

In addition, I want to remind you…

You’ll be squinting at this thing over several hours each day, and your hands will be firmly planted on the keyboard.

No harm in doing some research and getting some ergonomic advice, right?

The basic minimum is a 15-inch screen with FHD resolution. In the absence of either, you’ll find yourself constantly scrolling to see additional columns/rows, and you’ll also have to use drop-down menus to access features instead of floating interfaces.
If you’re an accounting major, you can get away with a 13″ Full HD monitor. Since you won’t be doing much spreadsheet work until after graduation, I strongly recommend the 13-inch model because of its portability.


As an accountant, you should know: A large full-sized keyboard with dedicated F keys and a numerical keypad is available for purchase here. Only laptops with a 15-inch screen will have these keyboards.
You don’t need a full-sized keyboard if you’re an accounting student; the numbers at the top of the keyboard will suffice. So, acquire a 13-inch laptop anyway; you’ll need it for portability. There are ways to obtain a numeric keypad on a 13-inch laptop if you really want it.

Top 5 Best Laptops For Accounting

If you’re a student, you can buy any of these laptops, but the most portable models (I’ll attempt to add a link towards a more standalone executable of the same model) are recommended if your school is back to normal and you’re making a lot of money as an accountant.

The top-rated laptop for cpas is the Asus ZenFone 3 Deluxe.

The laptop ranked #2 is ideal for accounting students.

1. ASUS VivoBook 17

The Best Laptop For Accounting


  4-Core Intel i5-1035G1


  Intel UHD Graphics

  128GB PCIe SSD + 1TB HDD

  17.3” Full HD 4 way NanoEdge bezel display


  5 hours

    WiFi 6

If you’re reading this as an accounting student, I’m sorry, but I’m going to start with the best laptop voor accountants first since, let’s face it, we’re still working with COVID in 2021 and portability isn’t likely to be an issue.

 Display & Design

Because of its general ergonomics, I’m calling this laptop the greatest for accountants.

When it comes to visualising tables and graphs, you’ll be able to see more rows at once because the display is the largest laptop display available (there are no 18″ or 19″ monitors presently). It’s not just about the size of the screen, but also about the resolution, and this is one of the few 17-inch laptops with an FHD display. Combining the two gives you a screen area that is VERY CLOSE to that of a desktop monitor.

It’s now clear that 15-17″ laptops have another advantage: the keyboard. Full-sized keyboards are compatible with all 15-17″ laptops, which means they feature a numeric keypad, evenly spaced keys, and a dedicated FN key. When utilising programmes like QuickBooks, Excel, Sage 50, and the like, having all of these features available is critical if you want to process data quickly and take advantage of macros.

Of course, the disadvantage is that they are quite large and cumbersome. In terms of weight, a 17-inch laptop is still lighter than a desktop monitor, but its size makes it tough to carry around, so if you know you will only be using this device in one location for a lengthy amount of time, consider purchasing one.


Sage 50 and QuickBooks are examples of accounting software. You don’t need a computer with a current processor to use this.

You’ll need at least 8GB of RAM and a solid-state drive to run Windows 10. (SSD). Your productivity will suffer if you lack these two essentials.

This laptop can be customised to have as much RAM and storage as you want, so you don’t actually need more than 128GB of SSD storage and 8GB of RAM. This model has a huge display and full-sized keyboard, so if you’re ready to spend a lot of money and value these features, consider upgrading to 16GB or 256GB of RAM and/or storage. If you don’t have enough of either, you never know (unless you work for a large firm or are conducting research).

2. ASUS ZenBook 13

Best Laptop for Accounting Students

  Intel Core i5-1135G7


  Intel Iris Plus Graphics

  256GB-512GB PCIe NVMe SSD

  13” full HD IPS


  11 hours

    WiFi 6


If you are an accounting student, you want what’s known as ultrabooks. They’re basically very thin laptops that ULTRA portable and are DAMN fast for work-related accounting software.

Display & Design

It is because ultrabooks are meant to be ultra portable that they are limited to a 13″ screen. Even an inch extra of screen real estate increases the weight and dimensions of a device that weighs less than 3 pounds, therefore ultrabooks with 13-inch displays are the norm.

If your laptop has a 13-inch screen with a Full HD resolution, you’ll have plenty of area to work with two windows open at the same time. A 13-inch screen will appear to be a 14-inch screen if you buy a laptop with thin bezels.

Ultrabooks, on the other hand, have two major drawbacks:

To begin with, they’re prohibitively expensive (at least by my standards of 700-1000 dollars).
When installing a keyboard, they had to remove the Numerical keypad because they couldn’t fit a full-sized one there.
There are a wide range of ultrabooks available from almost every company. If you’ve never heard of the ASUS ZenBook, it is a laptop that is elegant, lightweight, and has an impressive battery life, among other qualities that aren’t available in any other laptop.

It’s possible to find high-quality ASUS ultrabooks that aren’t quite as pricey as MacBook Pros. The most costly model from this year costs $ 800, whereas models from last year cost around $ 700. Still less expensive than a MacBook and a Dell XPS 13 in terms of price..
Due to limited space, the most current revision includes an on-track numeric keypad as shown in the following figure. As a result of this, you no longer need to purchase an external numerical keypad.


In terms of hardware, there are none. If you look at the specifications, you’ll see that you’re getting one of the latest CPUs, 8GB of RAM, and the SSD that we’ve been demanding.

The trackpad is the only serious complaint I have with this laptop. The addition of a numerical keypad has certainly rendered it significantly less functional. Trackpads, on the other hand, should be avoided at all costs. Not just for this laptop, but for ANY laptop, if you want a quick workflow, you need invest in a separate mouse.

Now is the time to buy

3. MacBook M1

Best Mac Laptop For Accounting

  Apple M1 Chip


  Apple 8-core GPU

  256-2TBGB Flash Storage SSD

  13.3” Retina Resolution/True Color


  12 hours

    No DVD Drive


This is, without a question, the most expensive laptop on the list. Apple products have attracted a lot of accountants and accountants, but they’re worried because of the alleged compatibility issues.

The truth is that…

That’s not even close to the truth. The OS X version of Excel isn’t as good as the Windows version, and certain accounting apps won’t operate at all on the OS.


On a MacBook, the expense of operating Windows is insignificant. If you use BootCamp, you can really get this done at no charge. On the same machine, you can run both OS X and Windows. Select Windows if you’re doing accounting, or OSX if you’re doing something else.

If you don’t have a Mac, why bother?

Because an iPad’s battery life and portability fall short of those of a MacBook. According to independent testing, the new model’s battery lasts exactly 15 hours as advertised by the manufacturer. Retina displays are significantly superior than Full HD displays, therefore you’ll get a 13-inch screen as well.


The keyboard on a MacBook is yet another reason to get one. Despite the lack of a full-sized keyboard on the 13-inch MacBook Air, it still has the best keyboard available right now. When it comes to a full-sized keyboard on a Mac, consider the 16-inch MacBook Pro. However expensive, a 16-inch MacBook Pro is the only way to compete with an accountant who is already making a good living, thus the investment is definitely worth it.

Models of the Future:

Consider buying one of these laptops if you’re on a budget because they’re fast even on used versions. There are a few on this list that are even less than the cheapest, which is about 350$. Because they’re made by Apple, refurbished MacBooks will live longer than any of the new laptops on this list, which I typically wouldn’t suggest.

4. Surface Pro 8

Best Portable Laptop for Accounting

   Core i5, Core i7

  8GB-16GB RAM

  ‎Intel Iris Xe Graphics


  13” IPS 2880 x 1920


  ~10 hours


As far as I’m concerned, there isn’t much to distinguish these laptops from one another when it comes to the financial aspects, which is why they are all worth consideration.

Is there a benefit to this laptop?

Everything. For starters, even in 2022, it will be the world’s most portable machine. As a student, you can use it like an iPad Pro to take notes, highlight text, and so on. However, this Surface Pro 8 runs a full-fledged operating system like Windows 10, unlike an iPad Pro.


Because of its detachable keyboard, which does not include a numeric keypad, this laptop is not appropriate for accountants. This laptop is best suited for accounting students who only need to crunch numbers for a few classes in their third and fourth years.


A major selling element of this laptop’s design is its ability to take notes and its portability. All you need to know, in a nutshell, about this topic. It’s better than the iPad Pro as a note-taking device because it’s a Microsoft product and OneNote functions better here than on the iPad.

When you’re at home or in the dorm, you may use the docking station to turn your laptop into a desktop computer. You can use tablet mode at school and convert to laptop mode when you need to type documents thanks to the detachable keyboard. It is possible to have a desktop-like PC at home by using a docking station.

Now is the best moment to invest in your future.

5. Acer Aspire 5

Best Cheap Laptop For Accounting

  Intel Core i3-1115G4

  4GB DDR4

  ‎Intel UHD Graphics

  128GB SSD

  15” full HD IPS


  7 hours

    Wifi 6 802.11AX

In addition, a low-cost but capable laptop for accounting is also available.

A high-performance computer doesn’t have to cost as much as 800 or 1000 dollars, because even affordable PCs with an SSD and 8GB of RAM can be upgraded to 8GB for about $15.

Ultrabooks are more expensive because of their portability.

In this price range, if you don’t care about portability because you’ll be primarily using this laptop at home or in the workplace, you may just buy any cheap laptop in the this price bracket.

Don’t buy a computer that doesn’t even work correctly with Windows 10 Home. In those other words, a notebook that lacks the capacity to upgrade its processor or RAM.

You won’t make a mistake with your laptop purchase if you avoid those models.

Aim number five

The screen on this Acer Aspire isn’t especially impressive, but it does boast an FHD resolution. In this pricing range, the only screen options are HD or HD+.

Windows 10’s S-Mode:

It’s a good thing that most budget laptops come with Windows 10 S Mode, a limited version of the operating system that doesn’t enable you to install anything, because they lack the hardware to run the full version of Windows 10 or Windows 11 without stuttering at every turn..

Because it comes preinstalled with Windows 10 in S mode, the Acer Aspire 5 is capable of running both Windows 10 and Windows 11 Pro without a hitch thanks to its powerful CPU. However, you’ll need to upgrade your RAM to 8GB in order to do so. Even though a low-priced laptop with 8GB of RAM might cost as much as $400 or $500, a single RAM stick only costs $15. A lesson on how to upgrade your own computer will be available soon, if money is an issue.

What’s the first step in the Windows 10 Home upgrade process?

As soon as you switch on your computer, you may get the full version of Windows for free from the Windows App Store. Make sure you have at least 8GB of RAM before proceeding.

How To Buy A Laptop or Computer For Accounting

As an accounting student, you may find this information useful, but if you’re already a professional, the same software and hardware requirements will apply to both of you.

For those of you who are interested, I compiled this guide with the help of a few redditors and my personal experience from business school, which was quite some time ago.

As an accountant or a student of accounting, you will be exposed to all of this software. All of them, of course, can be used in a variety of ways, depending on what you do.

The Accounting Software Sage 50 Peachtree Quatepro Visicalc Lotus

The truth is that none of the accounting software I just described need any particular hardware, so you can get by just fine with any of the cheap laptops above 350 dollars.


If you want a portable computer with a full-sized keyboard, you’re going to have to shell out a lot of money. Check your department’s “ultrabooks” section to see if they’ve got any nice offers on “ultra-portable” and “ultra-fast” laptops, respectively. They might have a deal with one of the big names like Lenovo, Dell, or HP, and they’ll give you a substantial discount as a result.

It’s preferable to do your own research and buy a laptop on your own if they don’t have a discount on an ultrabook (500-600$) but instead want to sell you a huge brick that’s more than 4lbs that costs more than 350$.

You can bet that if you accept an internship, you’ll be provided a laptop as well. Remember that.

Intensity and Subject Matter

Finances, accounting, information systems, marketing, and international business are all common concentrations in business schools. If you work in finance, accounting, or information systems, you simply need to worry about the programme and operating system (Windows/Mac/ChromeBook).

But marketing and foreign business don’t really get into specific Windows software, so you have a lot more inexpensive possibilities.. It’s up to you whether you want to spend 200-300 dollars on a ChromeBook or 350-500 dollars on an old MacBook. It’s possible to run Linux on even the slowest 200$ 11-inch Windows laptops.

An operating system and its accompanying software

Accounting, information systems, and finance are all areas where Windows is nearly a given, due to the widespread use of Microsoft Excel and PowerPoint on Windows machines. Using only Windows in a department is also extremely likely. As an example, their computer laboratories (computer networks) will only have PCs with Windows software installed on them.

Most financial reporting

accountant-1794122 640

Excel: Isn’t it the crux of the matter?

The usage of statistics and simulation tools such as Risk Palisade (nearly a requirement in the latter years of high school) also means that you will need a Windows laptop.

Even if that isn’t the case, you may still need to run Windows even if you’ll only be using Excel. To a large extent, this is determined by your level of proficiency with Microsoft Excel. To run Excel on another operating system, like a Mac OSX, you’ll need only the most basic functions of Excel (which most people use). Otherwise, your only option is to use Windows.


In order to persuade more people to buy Windows laptops, Microsoft is going to offer a more robust version of MS Office.

As a result, running Excel on Windows will always be more efficient and productive. Accounting programmes continue to use Windows-only computers for their whole computer networks, and hence advise their students to do the same. This is the primary reason for this.

Among the differences between Excel on the Mac and Excel on the Windows platform are the following:

Composition of Ribbons/Tool Bars on the Side
Shortcuts on the keyboard
Plugins and Add-ons adequacy of time: Analysis of data Only the most recent version of Excel for Mac is compatible with ToolPak and Solver for Excel (All Windows Versions can run them).
In the end,

You’ll need a Windows laptop if you’re interested in accounting, finance, or information systems, and you’ll want to make sure it runs Windows 10 or Windows 11, not Chrome OS, Windows 10 in S Mode, Mac OS X, or Linux. Since laptops under $400 can operate the full version of Windows as well as provide the highest speed performance for accounting software, you need to pay attention to the hardware.

When it comes to marketing and international business, on the other hand, you can have whatever you want since you can always install Linux if it’s too slow. You can run the full version of Windows and hefty accounting software without spending more than $500, if that’s what you want.

Best Laptop Specs for Accounting


Even if you have a budget in excess of 350 dollars, this isn’t a big deal.


Even the most resource-intensive spreadsheets loaded with macros run lightning fast on CPUs launched in the last few years.

That’s exactly what you need to watch out for when purchasing a new processor: a newer model. Both Windows 10 Home and Windows 11 will run smoothly on any modern processor.

Older CPUs or “tablet” processors may be your only options if your budget is less than 350 dollars. It’s not possible to effectively operate Windows 10 Home/Windows 11 with either of these.

What on earth are those things?


All of the above processors, as well as 6th generation Intel Core i3/i5 processors. Also, stay away from any AMD processors that do not say “Ryzen” on them.

All 7th-12th generation Core i3 or Core i5 processors and any AMD Ryzen CPU are included here. For example, the Core i3-8100U is a current 8th generation Core i3 CPU. A more recent AMD Ryzen CPU is the Ryzen 3 3200U. Speed-wise, they’re identical.
Additional advice:

A Core i5/Ryzen 5 CPU will provide you the most performance for your accounting programme.
A Core i7/Ryzen 7 is unnecessary for accounting purposes and takes up a lot of resources.


When Windows 8 and XP were still running, 4GB of RAM might have sufficed, but not for the full versions of Windows 10 and 11. Excel Open alone will cause a performance hit.

Windows 10 Home and Windows 11 will both benefit from 8 GB of RAM, but you’ll still have plenty of room to run Sage 50 and Peachtree and Excel and quatoPro and ViscicalC and Lotus simultaneously.

If you’re a student in accounting, 16GB of RAM is a waste of time. Only if you’re already in the field and running huge files on all of the tools I specified above will it be useful.

You don’t have to worry about RAM when purchasing a laptop, as the vast majority of them can be upgraded from 8 GB to 16 GB in the future.

It’s highly likely (especially if it costs less than 350 dollars) that a laptop with 4GB of RAM will be soldered to the motherboard, making future RAM upgrades difficult.

Databases & Super Large SpreadSheets

For students who wish to perform research in accounting and may need to run massive amounts of data through massive spreadsheets, 16GB of RAM is a must-have (or upgrading an 8GB RAM laptop).

In contrast, if you know that you’ll be taking financial classes that require a lot of macros and spreadsheet data, you may not need 16GB RAM. 8 GB of RAM is more than enough for any class assignment.



All laptops and PCs have at least 128GB of storage. Even 128GB will suffice if you solely want to use the laptop or desktop for work-related purposes (i.e., to install business applications and not games).

What about spreadsheets that are too large?
At most, you’ll come across a spreadsheet that is 100MB in size for the course of your career.

However large your business data file is, even if you must use accounting software like QuickBooks (for an internship, maybe), it will only take 1.5GB at the most to store.


A solid-state drive (SSD) is the only component you need to pay attention to. You’re unlikely to find a laptop produced in the last three years that has a hard disc drive (HDD) for storage. HDDs can be found in laptops under 350 dollars, and you should avoid them like the plague.

However, while HDDs may offer four times the storage capacity of SSDs, the latter are more efficient.

Get all of your apps and software up and running in no time (in less than a second).
Find specific snippets of code or data in massive databases (or throughout the entire computer) in a matter of seconds.
It takes less than five seconds to start your computer and have it ready to work (HDDs will do so within several minutes).
The only time SSDs are a concern is if you’re looking at reconditioned or older laptops that are significantly less expensive than the ones you’re replacing.

All laptops include a built-in graphics card, which is excellent enough even for individuals who work in marketing and need to edit video.



Numerical KeyPad

Only full-sized keys (desktops) or relatively large laptops (14-17″) have a numerical keypad.

If you’re a student of accounting, you’re not going to spend all of your time crunching figures. You don’t have to worry about it because you’re more likely to use a laptop to write reports and essays than anything else.

As an accountant, having a full-sized keyboard is essential because you’ll be typing numbers into spreadsheets all the time, and since this laptop or computer will be primarily used in an office or room, you can sacrifice weight and size and everything else in order to have a numerical keypad onboard.

Extending the Numerical KeyPad

In the future, students who are using the upper right numbers on the keyboard to crunch numbers in class will appear like a failure.

You don’t want to forgo portability and weight simply to appear nice for a few lessons. What’s known as an external numeric keypad can be obtained.

Wireless numerical keypads are now available, so you don’t have to tether your computer to it.

If you don’t have the money to buy a bunch of 13-inch computers with a numerical keyboard on the trackpad, you can do this instead.

It’s far more convenient than lugging a 14″-15″ block around all day at school.

Dedicated F keys – F1 F2….


However, all laptops have distinct functions keys, even ones with only 11-inch screens.


The function keys can only be accessed by hitting Shift+Command on most computers, which isn’t ideal if you plan to utilise these keys frequently.

You should look for laptops that have “special Function keys” so that you don’t have to go through this procedure.


There aren’t any accounting-specific displays available with glitzy features (touchscreen displays are totally useless). When it comes to displays, you want to have as much workspace as possible so that you can see more graphs, spreadsheets, and rows of database data.


You don’t necessary need a large laptop in order to get a large display and hence greater workspace.

An increase in resolution can have the same impact.

Icons, numbers, interfaces and everything else that you see on a screen can be reduced in size without sacrificing visibility or making it harder for the eyes to distinguish, they also make it comfortable on the eyes despite the overall reduction in size.

As a result, you’ll be able to arrange many windows side by side to facilitate multitasking (reading from one source and typing on another document).

What is the degree of clarity?

1080p or FHD is what you’re looking for if you’re looking for 1920×1080 (Full HD resolution). You’ll be less inclined to use several windows if you can’t have more than one open at a time.

Laptop displays with a resolution of 4K UHD or above are practically universal on models costing more than $350. About 20 percent of laptops over 350 dollars don’t have FHD displays and instead have HD or HD+ ones. You’ll need to double-check that the display resolution you’re considering has been specified by the manufacturer.


With a larger display, you’ll be able to expand your work area even farther. If you’re an accounting student, that’s a bad idea because every inch of display you add to a laptop means you’re carrying around an extra pound of weight.

Every ounce counts when you’re hauling around textbooks, school materials, and notes on top of your laptop.

That’s why, unless you’re on a shoestring budget, I recommend going with a 13-inch display. 3lbs is the maximum weight for 13″ laptops


Here are some tips on how to buy a cheap laptop that’s still pretty light before we end up our discussion.

3lb: For the reasons outlined above, this is what you want if you’re an accounting student. In the 700-800$ range, you’ll only find this feature. Refurbished models, on the other hand, may be had for as little as $500. Refurbished ASUS ZenBooks, MacBook Airs, and other ultrabooks, such as those listed above, are ideal candidates for your search.

Refurbished laptops may still be had for approximately $400, but you’ll have to settle for a brand new 3.5lb laptop instead. All you have to do is look very carefully. Try searching for “ultra thin laptop” and see what you can find for around $500, as shown in the link above. You should also make sure that you’re receiving good hardware, as we’ve already talked about.

As a last resort, if you don’t have a lot of money or don’t want something restored, this is the most you can hope for. This isn’t really heavy, but your mileage may vary if you’re a big, strong person.

Life span of a battery

It’s obvious that having a battery-powered device is useless if it drains quickly. A full school day’s worth of battery life can be obtained by following these simple guidelines.

All Ultrabooks (such as the ASUS ZenBook) will have at least eight hours of battery life, and some will have as much as ten.
Battery life on all MacBooks ranges from 10 to 15 hours. It’s possible to get 8 hours out of even a refurbished model.
Even if a laptop has a 15-inch screen, it will still have at least six hours of battery life because the processors in these laptops are usually Core i3 or Ryzen 3.
Laptops with RYZEN 7 or Intel Core i7 CPUs should not be purchased because their battery life will be significantly reduced compared to that of a typical laptop. These are only good for a maximum of 5 hours of use.
Use headphones, turn on AirPlane Mode, and lower your display brightness to a level that’s comfortable for you to save battery life even more. It’s theoretically possible to gain 8 hours of battery life from a Windows 10 or Windows 11 laptop if you do this.

OSX is a viable operating system option. Macs?

Let’s speak a little bit about MacBooks before we wind things off. Because I claimed that all Macs run fast because they don’t have Windows, this advice has been written mostly for Windows laptops. It’s ironic, though, that I’ve referenced MacBooks multiple times in this piece despite saying that the operating system of Macs: OSX is useless for accounting. Why?

BootCamp and Parallels for Mac

The fact that Macs can run Windows 10 and older versions of Windows should solve any compatibility concerns that may arise from this.

BootCamp or Parallels are the two methods you can use to do this. As if it were a piece of software, Windows will operate alongside OSX on the latter:

BootCamp will require you to restart your MacBook in order to run Windows on your MacBook. I prefer this choice since it ensures that all of the computer’s resources will be used to run Windows.


These are important facts for accounting students and professionals to be aware of.

What matters is that you have a recent processor (Core i3 or Ryzen 3).
A solid-state drive of any kind and at least 8GB of RAM are required.
Consider purchasing a numerical keypad as your primary mode of input.
Macs are fine as long as you use Boot Camp to run Windows on them.