How do you pay VAT?

Updated on April 16, 2022

ROS and myAccount let you pay Value-Added Tax (VAT) in a number of different ways.

Information about electronic VAT returns and ROS payments can be found in Additional Guidance.

Overview

This section explains how to:

Value-Added Tax (VAT) 3 returns are required when VAT is due and how it is reimbursed.
Taxes must be filed and paid by the 19th of the month following each period’s conclusion. The Collector General should get a true and correct return via Revenue Online Service (ROS).

The VAT3 return is a record of the VAT you owe or are entitled to claim for the time period covered by the return.

Your VAT payback must be sent immediately to an account at a financial institution if you’ve received a reimbursable amount. However, if you owe tax, the Collector-General may withhold your repayments.

When VAT becomes payable

After each taxable period, you must file and pay your Value-Added Tax (VAT) no later than 19 days after the end of that period. The Collector General should get a true and correct return via Revenue Online Service (ROS).

VAT returns must be filed no later than the 23rd day of the month for ROS filers, a change from the previous deadline of the 19th day.

You may be subject to interest and penalties if you fail to file or pay your VAT on time.

What are the taxable periods for VAT?

During the months of January, March, May, July, September, and November, a two-month (bimonthly) tax period begins. However, the Collector-General has the authority to authorise the following taxable periods:

if you pay your bill in equal monthly instalments via direct debit
The annual VAT liability of between 3,001 and 14,400 Euros requires quarterly VAT returns.
Annual liabilities under €3,000 are eligible for six-monthly returns.

What is the Return of Trading Details (RTD)?

An annual Return of Trading Details (RTD) form must be completed. The RTD form provides a breakdown of annual purchases and sales based on the applicable VAT rate.

It will be presented in your ROS mailbox at the end of the year when the RTD has been completed.

How do you complete a VAT 3 return?

The VAT 3 return documents your taxable period’s Value-Added Tax (VAT) obligations and entitlements. The following is how the return should be completed:

T1 – Sales tax on goods and services
Your total VAT bill will be as follows:

supply-chain management
Purchasing of commodities inside a single community
Products imported where VAT Postponed Accounting was applied received the relevant services.
T2 – VAT imposed on purchases
This sum is the total amount of VAT that you are eligible to reclaim on the following expenses:

things you buy in connection with the activities you’re taxed on or the supplies you’ve made.
Imports of products into the EU where VAT Postponed Accounting has been applied received flat-rate additions to the cost of services.
The T1 and T2 values can be recalculated in the event of a credit note.

T3 – Taxes owed
When the T1 figure exceeds the T2 figure, VAT is due to Revenue. The difference between the two numbers is the amount that must be paid.

The VAT repayment form (T4)
Where the T2 figure exceeds the T1 figure, you are entitled to a refund of VAT. The difference between the two numbers is the amount that must be paid back.

The VAT 3 must be marked zero at T1, T2, T3 and T4 if there is no VAT payable or reclaimable in the tax period.

Please notice that ‘nil’ should not be used on any lines.

E1 – Trade within the European Union
That’s how much something has cost customers outside the EU.

E2 — Purchases of commodities within the European Union
Amounts received from EU suppliers are included in this total.

Intra-European Union Service Provision (ES1)
The sum total of services provided to consumers in other EU nations is included in this figure.

ES2 — Service acquisition within the European Union
The sum total of services acquired from EU vendors is included in this figure.

Accounts receivable postponed
Total customs value for products imported under postponed accounting, including customs duty, is shown below.

For further information on your responsibilities with regard to electronic VAT returns and payments through ROS, please refer to the additional guidelines.

Repayment of VAT

A financial institution account must be set up to receive your VAT refund if your VAT return shows an eligible amount.

If you owe taxes, the Collector-General may withhold any or all of your repayments. If you haven’t paid all of your taxes, you may be able to deduct repayments from your tax bill.

When is VAT due?

When goods and services are sold, Value-Added Tax (VAT) is imposed.

VAT is due on the following dates even if an invoice is not required:

any payment in advance received for the delivery at the time of the supply
On this date, the VAT rate is:

a payment in advance, or the date the supply is delivered.
when an invoice is issued, VAT is owed at the earlier of:

the date on which you send the invoice, or the date by which it should have been sent if you haven’t sent it yet.
The VAT rate that is now in effect is known as the VAT rate.

The invoice is issued or should have been issued at a certain point in time
There is a wealth of information about when you must pay VAT to Revenue. Please refer to the sections on when VAT is due and how to account for VAT on money received for more information.

The following are some of the exceptions to the rule of VAT:

In most cases, VAT is required at the time of the invoice’s issuance for purchases made within the EU. Nevertheless, VAT must be paid no later than the fifteenth (15th) day of the next month after the month in which the goods are received.
Intra-Community purchases of new motor vehicles other than those eligible for deductibility are subject to VAT. At the time of Vehicle Registration Tax payment, it is usually due (VRT). The 15th day of the month following the ICA is the due date for VAT if there is no VRT.
When a utility firm sends a bill to a consumer for services such as gas, electricity, or telecommunications, VAT is required. If the utility company sends out a bill at least once every three months, this is acceptable. The rate that will be applied to the customer’s bill is the rate that was in effect at the time the bill was issued. Even if the buyers have paid in advance, this is still the situation.
VAT is due in respect of ICA’s of new aircraft and boats, other than by persons entitled to deductibility. It is due within three days of arriving in the state.. The appropriate Customs and Excise Collector must receive the VAT.
VAT is due in respect of goods imported from non-EU countries at the point of entry into the State.
ICA’s of excisable goods are subject to VAT based on the date excise duty is due. Note, special provisions exist for alcohol products.
For goods imported under a duty suspension arrangement, VAT is payable when those goods leave the suspension arrangement.
Persons who must account for VAT on received services under the reverse charge mechanism must do so by reference to the earlier of: the date the invoice or document is issued the date the payment is made or the 15th day of the month following the month in which the services are provided.

Invoices

Overview

This paragraph explains:

Invoices for Value-Added Tax (VAT)
What are the requirements for a VAT invoice? Who is responsible for issuing a VAT invoice? What information must be included on a VAT invoice? How can you change a VAT invoice?

What is a VAT invoice?

An invoice for value-added tax (VAT) is a document issued by someone who is responsible. The specifics of a taxable supply and all related information are included on a VAT invoice, as mandated by VAT law.

Customers must get a VAT invoice from a seller within fifteen days of receiving a shipment.

Why are VAT invoices important?

When determining your VAT responsibility for the supply of goods or services, the data provided on a VAT invoice is used as a starting point.

Additionally, it allows your VAT-registered consumers to reclaim the VAT they have paid to your business.

Who must issue a VAT invoice?

Invoices for Value-Added Tax (VAT) must be issued to any of the following when taxable goods or services are supplied:

another individual to be held responsible
person other than a private individual in another EU Member State who is subject to a reverse charge to VAT in another EU Member State. When the client is required to account for VAT in the other EU member state, the supplier is exempt from this need.

Who does not have to issue a VAT invoice?

Construction services provided by the following companies are subject to additional regulations:

VAT-registered or non-registered subcontractor who provides services to a major contractor in the State.

What information is required on a VAT invoice?

The VAT invoice must include the following information:

the publication date
one of a kind serial number
names and registration numbers of all suppliers
If a reverse charge applies, the customer’s entire name and address should be included, as well as the customer’s VAT number. In the case of construction services, this does not apply.
Triangulation simplification should be explicitly referenced in the case of intra-Community supply of goods, as well as an indication that the person in receipt of the goods is responsible for the VAT owed on the supply in the case of triangulation.
the kind and quantity of the products and services provided, as well as the VAT-exempt unit price
money received after deducting taxes
reductions in price or discounts
a breakdown based on the applicable VAT rate
how much tax is owed on the goods or services provided
in the case where an early payment is made prior to completion of the supply, this date is known as the date of payment on account payment. In this instance, only if the date of issue of the invoice differs from the date of the tax representative’s full name, address, and Member State VAT number. This is the situation in which a tax representative in another EU country is required to pay VAT.

VAT invoices where the reverse charge applies

The VAT due is not shown on the invoice issued when goods or services are supplied and VAT is accounted for using the reverse charge procedure.

VAT invoices where the special schemes apply

Invoices produced for supplies of goods made under the margin or auctioneers’ special plan are exempt from include any applicable VAT.

‘Margin scheme — second-hand goods’ should be written on the invoice for the margin scheme.

The following endorsement should appear on the invoice: ‘Margin scheme — auction products’.

Foreign currency on a VAT invoice

An invoice issued in a foreign currency must include the Euro equivalent data.

When inputting an invoice, utilise the Central Bank’s selling rate for that day.

You can use a different method of computing the exchange rate if you get permission from Revenue. This only applies if you employ the agreed-upon method for all of your foreign currency exchanges.

Apply to your tax office, indicating the exchange rate method that you plan on using.

Can you amend a VAT invoice?

If the VAT amount or the VAT rate is found to be wrong, you can make modifications to your invoice.

Incorrect price on the invoice

You must produce a supplementary invoice if the price on the original invoice has increased:

a cross-reference to other invoices issued in relation to that supply is applied to the increase in the price (VAT exempt) of the rates of VAT.
It is imperative that you offer your customer a credit note if you have lowered the initial invoice price.

Incorrect rate of VAT on the invoice

Even if your VAT invoice incorrectly states that you owe more VAT than you actually owe, you are still obligated to pay that amount. You must submit a credit note and a new invoice in order to rectify the situation.

You must provide a credit note for the whole invoice value if the VAT amount on your VAT invoice is incorrect. After then, a new invoice must be sent to show the correct VAT.

Other types of VAT invoices

In addition to the above, invoices can be in the form of:

Billing summary in electronic form has been made easier by batch electronic billing.

Electronic invoicing

In some cases, you may be able to issue an invoice or other document electronically, if certain conditions are met.

Both parties must agree before electronic invoices or other documents can be issued. It must be able to do the following:

produce, retain, and store electronic records and messages in such form and with such particulars as are required for Value-Added Tax (VAT) purposes, and make them available to Revenue on request

Batch invoicing

Invoices sent to the same customer in bulk can have the same details recorded once per transmission if they are sent electronically.

Simplified invoicing

When can a simplified invoice be issued?

To issue a simple invoice or credit note for a single transaction:

in cases when the invoice is for less than €100 and/or when the commercial/technical/administrative processes of a certain industry make it difficult to meet conventional invoicing requirements.

What details should be included on a simplified invoice?

Here are the items that should be on the streamlined invoice:

In addition to a description of the goods or services provided, the supplier’s name, address, and registration number must also be included.

When can you not use a simplified invoice?

Intra-Community products and services are not eligible for simplified invoices.

Summary invoice

You can choose to produce a summary invoice if you make multiple supplies to the same customer in the same calendar month.