Updated on June 2, 2022
Prices, due dates, and invoice numbers are always included on invoices. However, a VAT number is not usually included on invoices.
We’ll look at whether businesses can send invoices without a VAT number, what to do if you unintentionally submit an invoice without one, and how to send bills using invoicing software, with or without one.
Who can send invoices without a VAT number?
Without registering for VAT in the United Kingdom, firms can conduct business and issue invoices. As long as you’re registered for VAT, you can invoice without a VAT number.
Invoices and VAT numbers if you’re not registered for VAT
As long as your business isn’t VAT-registered, you’re free to submit invoices without include a VAT number.
But you should make sure that your invoices include essential information about your firm, your customer, and the goods or services offered.
Make sure your invoices don’t say “tax invoices” or “VAT invoices” (and make sure VAT isn’t included in the pricing of your products) if you’re not registered for VAT.
Invoices and VAT numbers if you are registered for VAT
Having a unique tax identification number, you’ll need to start issuing VAT invoices instead of standard invoices when you register for VAT. You must provide additional information about the tax rate(s) you charge and the amount of taxes owed on your VAT invoices – they must also include your VAT number.
A VAT number must be included on nearly every invoice you issue if you are registered for VAT. While there are few exceptions (such as selling second-hand goods under a margin programme or selling zero-rated products), VAT-registered firms should always include their VAT numbers on their invoices as a general rule.
Businesses with a taxable turnover of less than £85,000 are not required to register for VAT, but they are free to do so if they so choose. All VAT-registered enterprises are subject to the same set of restrictions, regardless of whether they were required to register or if it was voluntary.
What happens if I accidentally issue an invoice without a VAT number?
Having your VAT number prominently displayed on your invoices is essential if your business is tax-exempt. Unless you include your VAT number on your invoice, it won’t be considered a complete VAT invoice, which could cause complications when it comes time to submit your VAT Return.
Businesses that are VAT-registered might make mistakes, and it is not unheard of for them to send an invoice without their VAT number. As a result of this, you should send a credit note, which cancels out the original invoice. A new invoice with your VAT number can then be issued.
Always remember that you should not remove an invoice. Even if your invoices contain mistakes, you should always preserve a copy of each one. All of your credit notes should be documented as well. When you file your VAT return, you may be asked for these information.
Invoicing and VAT numbers in SumUp Invoices
SumUp Invoices makes it simple to send invoices, with or without a VAT number, using our invoicing software. Once you’ve set up your VAT settings, you’ll be able to send fully compliant and accurate invoices to your customers.
Send an invoice without a VAT number with SumUp Invoices
The VAT option should be deactivated if you are not registered for VAT. Select ‘Settings’, then ‘Business Information’, to do this. Please make sure that the checkbox labelled “Apply VAT to income and expenses” is not selected.
There’s also a ‘VAT No.’ field. You can leave this field blank if you are not registered for VAT. Your invoices will not include a VAT number, nor will they include information on VAT rates or the total amount of tax that must be paid.
Send an invoice with a VAT number with SumUp Invoices
You must enable VAT in your profile settings if you are a VAT-registered business. To apply VAT to income and expenses, click the ‘Apply VAT to Income and Expense’ button. Then, in the ‘VAT No.’ field, enter your VAT number.
Once your VAT number has been adjusted in your business settings, there is no danger of unintentionally sending an invoice without your VAT number on it.