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Turnover tax (VAT) may be due in the Netherlands if you operate a business in the country or if your overseas company has a Dutch branch.
If your company is headquartered elsewhere yet conducts business in the Netherlands, this rule still applies to you.
A VAT identification number is required in each and every situation (btw-idor btw-identificatienummer).
Recognizing one’s tax status
You must register your business with the Dutch Chamber of Commerce’s Dutch Business Register if you want to conduct business in the Netherlands (KVK).
The Dutch Tax and Customs Administration will receive your information, thanks to KVK (Belastingdienst).
In less than ten days, you’ll receive a letter in the mail with your VAT tax number (omzetbelastingnummer) and VAT ID (if applicable).
The Dutch Tax and Customs Administration will first determine if you are an entrepreneur for VAT purposes if you have registered without submitting all required information.
Does your company operate outside of the Netherlands, but does it provide services or supply items to Dutch-based businesses? After that, you’ll need to go through the Dutch Tax and Customs Administration and make an official registration.
Format for submitting your VAT number
A VAT identification number (btw-id) and a VAT tax number are required for all Dutch private individual firms (omzetbelastingnummer).
For example, the country code NL is followed by nine numbers, the letter “B,” and two check-digits in the form of a VAT ID.
A random sequence of nine digits is used, and there is no connection to your citizen service number.
The VAT ID will then appear as follows: NL000099998B57, for instance.
An additional three-character code between B01 and B99 is appended to the Legal Entities and Partnerships Information Number (RSIN) or the Citizen Service Number (BSN) in order to generate the tax ID (VAT tax number) (for example 123456789B01). Tax and Customs Administration officials require this number in all correspondence.
Tax Identification Number (VAT ID) Display
Ensure that your VAT identification number is prominently displayed on your invoices.
You must publish your VAT identification number on your website if you are providing services or selling things online (in Dutch).
The VAT identification number of Dutch customers must also be stated on the invoices of EU enterprises. In addition, EU enterprises are required to include their VAT identification number in their recapitulative statement for goods and services supplied.
Verifying the validity of the VAT numbers of clients
The European Commission’s VIES VAT number validation can be used to check the validity of a VAT identification number for a client (VAT Information Exchange System, VIES).
VIES allows you to check the VAT number of clients who have provided you with their VAT number and have their registered office in another EU country. Additionally, you can verify the identity of customers from all of the EU’s member states using VIES.
Obtaining a business’s Tax Identification Number (Vat ID)
To obtain a company’s VAT identification number, get in touch with that business and ask for the number directly. On their website, you can also find out more information. The Netherlands does not have a website or database where you may search for all VAT numbers.
Deactivating your VAT registration number.
Deregistration from the Dutch Tax and Customs Administration database occurs immediately if you deregister your company with KVK.
After that, your VAT number(s) will be removed from the list. Your deregistration will be confirmed in writing.